- A completely extensible document indexing system
- Create an infinite number of index fields per document type, allowing one to maintain all necessary information about a document
- Scan paper documents, printouts, email/attachments, and faxes
- Full-text search on the contents of the document
- Folder-level index fields offer another possibility for maintaining necessary information on a per-folder basis, driving many types of reports that can be generated from this data
- Configure unlimited levels of folders/sub-folders (like in windows explorer)
- Search for documents from anywhere internet access is available
- Automatic indexing or the ability to visually highlight the zone during interactive indexing of the document.
- Full document control with flexible and configurable approval systems at multiple levels(i.e. document type, folder level and individual document)
- Index fields can be associated with both internally maintained lists as well as external data
- Index documents by any data available to the company, whether within the company network or across the internet
- Full-text search on the contents of the document
- Very fast and efficient individual keyword search mechanism
- Multi-layer security at different levels - allows complete control over access, modification and distribution of documents
- Allows complete and granular control over access, modification and distribution of critical documents
- Security inheritance eases the task of setting up overall user or group security for a hierarchical set of document types or folders
- "Verification" can be added for "It Must Be Right" documents
- Annotate documents with notes, stamps, images or other graphical elements
- A configurable system of assembling distribution packages
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- Intelligent design that stores the annotations separately from the document adds ability to organize annotations in layers for annotation-level security
- Highly configurable templates for document display names - build document names based on index fields associated with the document
- An unlimited number of watched folders can be configured to route documents from scanners, emails or interactive file drop to docuFIT.
- Multi-level approvals
- Check In and Check Out Management
- Configurable escalation model allows proactive notification of critical activities
- Integration with MS Office, Outlook and all Windows files
- Build instant Employee, Vendor and Customer Portals
- External data source capability built-in to docuFIT - so it works with e.g. Microsoft Access
- Build internal tables, create/collect data on cabinets/drawers/folders and integrate into workflows
- Build customized reports accessing all internal and external data
- Optional knowledgebase lets internal/external users do intelligent lookups to drill-down for “Answers"
- Integration with xFIT our secure online file sharing and transferring software
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